Some ideas for a meeting agenda are:
- Introduction and where you are. Thank the host.
- Facilities news (where are the restrooms, eats, drinks, ...). Time we have to be out, ...
- Ice breaker - go around the room and everyone says their name and why they're here, what they're doing with Linux, corporate affilation, ...
- Say whats going to happen next in the meeting
- Presentation
- Q & A
- break and interpersonal networking
- Optional: retire to a restaraunt/watering hole
- Introduce presenter
- Facilitate presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
- After the presentation and its Q & A, then you can start giving stuff out. This is generally done by picking up a ticket at the door.
That looks like a good start,
BruceDawson. I'd like to add a general Linux Q&A to that, to allow the newer users an in-person chance to pick the brains of the more experienced users. I once saw a really good format for a LUG meeting that incorporated this type of general Q&A (sorry, I don't recall where), that went something like this (I'm filling in missing pieces in my memory from the above list, so this will probably look quite similar):
- Welcome & Introductions
- Who we are, where we are
- Make sure to thank the host!
- Administrivia & Facilities News
- Announce future meetings
- Pointers to restrooms and refreshments
- When do we have to leave
- Explain meeting format
- Questions ( not answers )
- Questions should be recorded in a publicly visible place, so everyone (including latecomers) can see them.
- Presentation
- Introduce presenter
- Facilitate presentation
- Presentation Q&A
- Make sure to thank the presenter!
- Answers
- By waiting to answer the questions, you should get higher quality answers, since people have had more time to consider the questions.
- Door Prizes
- (optional) Post-meeting refreshments at a local restaurant/watering hole
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MikeLedoux - 13 Mar 2001
Related Topics: GuidelinesAndContigencies
Topic revision: r3 - 2001-03-14
- mledoux