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Some ideas for a meeting agenda are:
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The GNHLUG Organizer's Guide to Running a Meeting
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- Pre-meeting:
- Facilitate main presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
- Welcome & Introductions
- Announce and thank the host
- Attendees introduce themselves (Who they are, where they work or go to school, what they are doing with Linux)
- Administrivia & Facilities News
- Announce future meetings
- Pointers to restrooms and refreshments
- When do we have to leave
- Explain meeting format and agenda
- Questions ( not answers )
- Questions should be recorded in a publicly visible place, so everyone (including latecomers) can see them.
- Presentation
- Introduce presenter
- Facilitate presentation
- Presentation Q&A
- Make sure to thank the presenter!
- Answers
- By waiting to answer the questions, you should get higher quality answers, since people have had more time to consider the questions.
- Awards - Awards of recognition to our membership and their contributions to the Linux "cause".
- DoorPrizes? - give them out fairly.
- Help presenter with packing their equipment (if appropriate)
- Interpersonal networking at the meeting site
- Put back the room and facilities the way you found them
- (optional) Post-meeting refreshments at a local restaurant/watering hole
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This guide is mainly for running a "general" meeting, i.e., one intended for all commers. Meetings held for organizational purposes generally don't need as much planning (they are the planning).
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Related Topics: GuidelinesAndContigencies?
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