<<O>>  Difference Topic MeetingGuide (r1.7 - 11 Feb 2004 - BenScott)

The GNHLUG Organizer's Guide to Running a Meeting

This guide is mainly for running a "general" meeting, i.e., one intended for all commers. Meetings held for organizational purposes generally don't need as much planning (they are the planning).

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META TOPICMOVED BenScott? date="1076387354" from="Organizational.RunningAMeeting" to="Organizational.MeetingGuide"
 <<O>>  Difference Topic MeetingGuide (r1.6 - 09 Feb 2004 - BenScott)
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Some ideas for a meeting agenda are:
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The GNHLUG Organizer's Guide to Running a Meeting

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  • Pre-meeting:
    • Facilitate main presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
  • Welcome & Introductions
    • Announce and thank the host
    • Attendees introduce themselves (Who they are, where they work or go to school, what they are doing with Linux)
  • Administrivia & Facilities News
    • Announce future meetings
    • Pointers to restrooms and refreshments
    • When do we have to leave
  • Explain meeting format and agenda
  • Questions ( not answers )
    • Questions should be recorded in a publicly visible place, so everyone (including latecomers) can see them.
  • Presentation
    • Introduce presenter
    • Facilitate presentation
    • Presentation Q&A
    • Make sure to thank the presenter!
  • Answers
    • By waiting to answer the questions, you should get higher quality answers, since people have had more time to consider the questions.
  • Awards - Awards of recognition to our membership and their contributions to the Linux "cause".
  • DoorPrizes? - give them out fairly.
  • Help presenter with packing their equipment (if appropriate)
  • Interpersonal networking at the meeting site
  • Put back the room and facilities the way you found them
  • (optional) Post-meeting refreshments at a local restaurant/watering hole
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This guide is mainly for running a "general" meeting, i.e., one intended for all commers. Meetings held for organizational purposes generally don't need as much planning (they are the planning).

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Related Topics: GuidelinesAndContigencies?


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META TOPICMOVED BenScott? date="1076387354" from="Organizational.RunningAMeeting" to="Organizational.MeetingGuide"
 <<O>>  Difference Topic MeetingGuide (r1.5 - 17 Apr 2002 - BruceDawson)

    • Make sure to thank the presenter!
  • Answers
    • By waiting to answer the questions, you should get higher quality answers, since people have had more time to consider the questions.
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  • DoorPrizes? - give them out fairly
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  • Awards - Awards of recognition to our membership and their contributions to the Linux "cause".
  • DoorPrizes? - give them out fairly.

  • Help presenter with packing their equipment (if appropriate)
  • Interpersonal networking at the meeting site
  • Put back the room and facilities the way you found them
 <<O>>  Difference Topic MeetingGuide (r1.4 - 04 Jan 2002 - MadDog)

Some ideas for a meeting agenda are:
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  • Introduction and where you are. Thank the host.
  • Facilities news (where are the restrooms, eats, drinks, ...). Time we have to be out, ...
  • Ice breaker - go around the room and everyone says their name and why they're here, what they're doing with Linux, corporate affilation, ...
  • Say whats going to happen next in the meeting
    • Presentation
    • Q & A
    • break and interpersonal networking
    • Optional: retire to a restaraunt/watering hole
  • Introduce presenter
  • Facilitate presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
  • After the presentation and its Q & A, then you can start giving stuff out. This is generally done by picking up a ticket at the door.


That looks like a good start, BruceDawson. I'd like to add a general Linux Q&A to that, to allow the newer users an in-person chance to pick the brains of the more experienced users. I once saw a really good format for a LUG meeting that incorporated this type of general Q&A (sorry, I don't recall where), that went something like this (I'm filling in missing pieces in my memory from the above list, so this will probably look quite similar):

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  • Pre-meeting:
    • Facilitate main presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)

  • Welcome & Introductions
Changed:
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    • Who we are, where we are
    • Make sure to thank the host!
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    • Announce and thank the host
    • Attendees introduce themselves (Who they are, where they work or go to school, what they are doing with Linux)

  • Administrivia & Facilities News
    • Announce future meetings
    • Pointers to restrooms and refreshments
    • When do we have to leave
Changed:
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<
    • Explain meeting format
>
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  • Explain meeting format and agenda

  • Questions ( not answers )
    • Questions should be recorded in a publicly visible place, so everyone (including latecomers) can see them.
  • Presentation
Line: 33 to 19

    • Make sure to thank the presenter!
  • Answers
    • By waiting to answer the questions, you should get higher quality answers, since people have had more time to consider the questions.
Changed:
<
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  • Door Prizes
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  • DoorPrizes? - give them out fairly
  • Help presenter with packing their equipment (if appropriate)
  • Interpersonal networking at the meeting site
  • Put back the room and facilities the way you found them

  • (optional) Post-meeting refreshments at a local restaurant/watering hole
Changed:
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-- MikeLedoux - 13 Mar 2001
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Related Topics: GuidelinesAndContigencies? \ No newline at end of file

 <<O>>  Difference Topic MeetingGuide (r1.3 - 14 Mar 2001 - Main.mledoux)

  • Facilitate presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
  • After the presentation and its Q & A, then you can start giving stuff out. This is generally done by picking up a ticket at the door.
Added:
>
>

That looks like a good start, BruceDawson. I'd like to add a general Linux Q&A to that, to allow the newer users an in-person chance to pick the brains of the more experienced users. I once saw a really good format for a LUG meeting that incorporated this type of general Q&A (sorry, I don't recall where), that went something like this (I'm filling in missing pieces in my memory from the above list, so this will probably look quite similar):

  • Welcome & Introductions
    • Who we are, where we are
    • Make sure to thank the host!
  • Administrivia & Facilities News
    • Announce future meetings
    • Pointers to restrooms and refreshments
    • When do we have to leave
    • Explain meeting format
  • Questions ( not answers )
    • Questions should be recorded in a publicly visible place, so everyone (including latecomers) can see them.
  • Presentation
    • Introduce presenter
    • Facilitate presentation
    • Presentation Q&A
    • Make sure to thank the presenter!
  • Answers
    • By waiting to answer the questions, you should get higher quality answers, since people have had more time to consider the questions.
  • Door Prizes
  • (optional) Post-meeting refreshments at a local restaurant/watering hole

-- MikeLedoux - 13 Mar 2001



Related Topics: GuidelinesAndContigencies? \ No newline at end of file
 <<O>>  Difference Topic MeetingGuide (r1.2 - 13 Mar 2001 - Main.bdawson)

  • Introduce presenter
  • Facilitate presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
  • After the presentation and its Q & A, then you can start giving stuff out. This is generally done by picking up a ticket at the door.
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Related Topics: GuidelinesAndContigencies?


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 <<O>>  Difference Topic MeetingGuide (r1.1 - 14 Feb 2001 - Main.demo)
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Added:
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Some ideas for a meeting agenda are:

  • Introduction and where you are. Thank the host.
  • Facilities news (where are the restrooms, eats, drinks, ...). Time we have to be out, ...
  • Ice breaker - go around the room and everyone says their name and why they're here, what they're doing with Linux, corporate affilation, ...
  • Say whats going to happen next in the meeting
    • Presentation
    • Q & A
    • break and interpersonal networking
    • Optional: retire to a restaraunt/watering hole
  • Introduce presenter
  • Facilitate presentation (if possible, set up the equipment beforehand - try to remember to bring extension cords, cell phone, extra cables, ...)
  • After the presentation and its Q & A, then you can start giving stuff out. This is generally done by picking up a ticket at the door.
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Revision r1.1 - 14 Feb 2001 - 19:07 - Main.demo
Revision r1.7 - 11 Feb 2004 - 23:06 - BenScott